AI Chatbot for the Universities
Clear students doubts about eligibility, fees, and the university admission process to make the admission process easier.
AI Chatbot for the Universities
Clear students doubts about eligibility, fees, and the university admission process to make the admission process easier.
How to create a chatbot for university admission
Visit the website
Visit the website Kaily and navigate the signup button. Before starting the process of chatbot creation, this is the primary step.
Sign up
Once you have signed up for the website, enter your university details, such as name, official email address, and location. You are good at landing on the data integration source.
Add data source
Add the university's website, PDF document, or any type of file you wish to attach so that our system will crawl the whole source with AI and come up with all the answers the user asks in real time from the data it stores.
Deploy to university website
Once the data is trained with the source you have attached, you are ready to put the University chatbot on your university's website and use it.
What is an AI university chatbot?
An AI university chatbot is software programmed using machine learning (ML) and natural language processing (NLP). It is an AI-powered virtual assistant created to answer students' queries, acting as a real human. The chatbot gives precise and clear answers to all the students chatting with it.
It automates the admission process and engagement with students and provides accurate information from all the documentation and pages of the website to the students. This helps universities to work on other important parts, and communication with the students and admission seekers is done through AI agents.
Why does university management need AI agents for universities?
Here, we will explain four Important reasons why University management needs AI agents for the university admission process and why it is important to implement them to stand out from thousands of other universities.
Share Course & Event Details
The university chatbot will help your students get immediate information about the new courses, programs, and workshops at the university. It also broadcasts to all visitors about open days, webinars, and career fairs.
The university chatbot will also help students stay informed about deadlines, registrations, and application openings by sending them instant push notifications or reminders, as you have set from the admin panel.
Guide Students on Admissions
Various new students aspire to be admitted to your university, and the chatbot will help them know the admission process step by step. The university chatbot will also answer common questions about eligibility, fees, and documents frequently asked by students. The students can also track their application status using your university's Chabot.
Collect Questions with a Chat Form
The software will also help you gather information from the students and submit their queries using the Chabot. It will also store the questions for the admission team to follow up with the students regarding the questions they asked. The university chatbot will also help reduce email overload by gathering inquiries in one place.
Let Students Call from the Chat
If the student is unsatisfied with the chat supported by the University, the chatbot can make a one-click call to the direct support team. It will help the students connect with admissions, finance, or university academic advisors. The university chatbot will help students resolve complex queries faster.
Why and how are universities using AI agents?
The university chatbot will help automate all the manual processes of giving information to students and other repetitive tasks. These AI agents will help reduce all the monotonous work of the university and for students. The university chatbot will help you give student support to multiple students without even hiring or increasing the student support team in the call center.
This helps universities support all students and handle every query during the peak admission session. University Chabot will also help students and the university have an engaging discussion by going through the students' previous information and profiles. All the students' doubts, such as eligibility, fees, admission process, documents required for admission, and other visa details, can be answered quickly for international students.
Key features & benefits of chatbot for university
Check the features and benefits of AI agents for university admission here. All the benefits written here will help your university achieve once you start using our Chabot creation platform.
24/7 Instant Support
The chatbot will provide quick and instant answers to student queries about admissions, courses, fees, and other critical questions students ask about admission or the university. All the students can get quick responses from the automated chatbot, even outside office hours.
The university chatbot will also help students with information about the university, such as a map of the university, library timings, and exam schedules, particularly for their classes and departments.
Automated Admission Assistance
All universities need this feature of automated admission assistance to attract students and encourage them to enroll. The university admission chatbot provides a complete admission process through chat.
Students enrolled for admission can submit documents, check eligibility, and track application status. Chatbot will also help with reminders about deadlines, missing documents, and interview schedules.
Event & Course Promotions
The university will likely host the event and wants to promote the courses. The AI university chatbot will help notify students about new courses, academic programs, and enrollment periods. Before admission, students can get details about scholarships, internships, and exchange programs. They can also register for events directly through the chatbot.
Multilingual & Voice Support
Our chatbot comes with multilingual and voice support features for all the universities using our chatbot models. The chatbot can handle and communicate with students from different backgrounds by offering multiple language options. It will also help international students understand university policies and processes in their native language. The chatbot helps with accessibility for students with disabilities by offering text-to-speech and voice commands.
Usecase of the university chatbot
Admissions Guidance
The chatbot will guide the application process and help students check their application progress. It can also clarify important FAQs, such as doubts about eligibility, fees, scholarships, and deadlines.
Course & Program Information
The university chatbot will help students by suggesting programs based on their interests and qualifications. It will also assist with registration and guide students to enroll in courses and select electives. Students who have been admitted can check the timetable and syllabus.
Campus Services & Facilities
On the new students' first day at the university, the chatbot will guide them through university locations like libraries, hostels, and cafeterias. The university chatbot will inform students about the gym, cafeteria, and lab hours. It will assist with Wi-Fi setup, student portals, and password resets without calling the student support helpline.
Event & Webinar Notifications
Sometimes, students miss important events such as open days, career fairs, and workshops, but the chatbot automatically invites them and helps them attend them. It also helps aspiring students sign up for webinars and guest lectures. The chatbot gives complete information about the locations, speakers, and event schedules.
Student Support & Well-being
It will help students access counseling services and helplines for mental support. It also connects students with tutors, study groups, or faculty advisors for academic help. It uses university data and some other AI modules to know the exact data around the university. The university chatbot will help with information on hostel applications and nearby rentals.
Exam & Assignment Reminders
The University bot is trained in such a way that it gives complete alerts for upcoming tests and deadlines. It helps students with lecture notes, past papers, and online materials. Chatbot will also consistently remind you about the timely submission of coursework.
Career & Internship Guidance
The university chatbot will be integrated with the partner companies and university job boards to help students with career opportunities and internship openings in these places. The chatbot will also help students with resume templates and common interview questions.
Financial Aid & Scholarship Support
Students and parents are often confused about scholarships, grants, and student loans. Still, the university chatbot can help them understand the complete process, and they can also check the tuition fee deadlines and transaction updates.
How to train your university chatbot
You can train your university chatbot using AI by adding a data source. The data source can be in any format, such as PDF, Word, Excel, document, scan, app, or website URL. Our Chatbot platform has the very advanced capability of crawling millions of URLs in just a few seconds using advanced AI and other information on websites throughout the Internet.
Once the data is trained with all the various data sources, or anyone else, the university chatbot will train itself and only answer the students from the data it has been trained on. It is advanced enough to understand the intent of the visitors and students. It will use AI to answer all the questions accurately, improving student satisfaction.
Frequently Asked Questions
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Q. How can I access course materials through the chatbot?
A. You must ask about the course material you are looking for; if it is open to students, they and the chatbot will bring it from the university information source.
Q. Can the chatbot help me with the admissions process?
A. The chatbot will provide complete information about the course, fee structure, and eligibility.
Q. Is the chatbot available 24/7?
A. Yes, the AI university chatbot is available throughout the year, 24/7.
Q. How can I reset my password for the student portal?
A. You can reset the password through the student portal, or the chatbot will give you a link to restore the password.
Q. Can I get information about campus events and activities?
A. Yes, you can ask the university chatbot for any information related to campus events and activities.
Q. What resources does the chatbot offer for academic support?
A. All the support comes from the admission process, the fee structure, the loan, and the scholarship.
